Scholars Programs and Academy Chair

Position description

*This is a two year term. In applying for this position, you will serve as the Scholars Program Chair for one year and assume the role of Academy Chair the following year.

The Scholars Program Chair is a national Chair position that is responsible for managing  the Scholars Programs as part of the AMSA Academy. The Scholars Program Chair is responsible for finding and preparing course directors, and working with the Academy Chair, Events and Marketing Manager, Partner and Program Manager, and the Programming Strategist on developing a marketing campaign. 

The Academy Chair is a national Chair position that is responsible for managing all online educational programs (i.e. Leadership Program, Med School Success Series, IMG Residency Prep Series, etc.) offered through AMSA national. The Academy Chair is responsible for overseeing the Scholars Program Chair and working with AMSA staff on developing programming, securing speakers, and managing student volunteers. The Academy Chair will work with the Events and Marketing Manager, Partner and Program Manager, and the Programming Strategist. 

A qualified candidate is an individual with previous leadership or managerial experience and preferably a teaching background or interest in education. Previous experience as a Scholars Programs Course Director on two or more occasions is highly preferred but not required.

The Scholars Program Chair’s primary responsibility is the Scholars Programs (SPs). To support the SPs and corresponding course directors, the Scholars Program Chair is responsible for: 

• • Confirming 1-2 course directors (co-directors) for each SP. If possible, this confirmation will be prior to the Building on Foundations (BOF) leadership training meeting.
  • Preparing course directors by: 
    • Sharing the roles and responsibilities of the course director position with the course directors 
    • Facilitating transition from previous course directors through documentation and meetings
    • Arranging appropriate training for course directors in skills such as curriculum design, course management, test question writing, student/speaker engagement, technology use, etc.
    • Providing templates for syllabus development, course description, online course interface, and email correspondence with possible guest speakers 
    • Communication, including meetings, to continuously discuss course development progress, course updates, and feedback 
    • Creating and maintaining a timeline for development and execution of SPs
    • Providing mentorship to the course directors 
    • Connecting course directors with relevant Action Committees & Teams (ACT) leaders and AMSA Staff 

• Working with staff to develop a marketing campaign that includes: 

• • Emails to the membership at predetermined intervals 
  • Emails to the national leaders and regional directors 
  • Social media posts that include videos of testimonials from both course directors and scholars 
  • Encouragement of course directors to utilize personal social media, on-campus clubs/groups, and listservs to help advertise the AMSA Academy 
• Regularly communicating about progress and status with leadership, including: 
  • Emails and calls with supervising leaders (VPPD, President) as well as AMSA staff
  • Attending ACT Executive Board meetings as a national Chair 
• Improving the SPs through: 
  • Implementing evaluations at the conclusion of the programs and sharing feedback to the next year’s course directors, President, Vice President of Program Development, Education & Advocacy Fellow, and relevant AMSA staff.
  • Analyzing session quizzes to determine the success of individual sessions and evaluating which sessions/speakers should be included in the next year 
  • Encouraging course-long documentation by the course directors that includes speaker contacts, curricula, evaluations, resources used throughout the course, etc. 
  • Creating and maintaining a master curriculum for the Scholars Programs as a whole to ensure there is little overlap between SPs 

The Academy Chair’s primary responsibility is all online educational programs offered by AMSA national. To support the AMSA Academy, the Academy Chair is responsible for: 

• Preparing the Scholars Programs Chair by: 
• • • Providing templates for syllabus development, course description, online course interface, and email correspondence with possible guest speakers 
    • Communication, including meetings, to continuously discuss program development, course updates, and feedback 
    • Creating and maintaining a timeline for development and execution of educational programs
    • Providing mentorship 

• Working with staff to create program curriculum and secure speakers for all educational programs offered in the Academy.

• Working with staff to create a schedule for all Academy programs.

• Recruiting 1-2 student volunteers for each program to act as session host or technical support. 

• Creating and maintaining a volunteer database.

• Training  student volunteers to assist with programming sessions as host or technical support

• Working with staff to develop a marketing campaign that includes: 

• • Emails to the membership at predetermined intervals 
  • Emails to the national leaders and regional directors 
  • Social media posts that include videos of testimonials
  • Encouragement of course directors and program volunteers to utilize personal social media, on-campus clubs/groups, and listservs to help advertise the AMSA Academy 
• Regularly communicating about progress and status with leadership, including: 
  • Emails and calls with supervising leaders (VPPD, President) as well as AMSA staff
  • Attending ACT Executive Board meetings as a national Chair 
• Improving the Academy through: 
  • Implementing evaluations at the conclusion of the programs and sharing feedback to the next year’s course directors, President, Vice President of Program Development, Education & Advocacy Fellow, and relevant AMSA staff.
  • Analyzing session quizzes to determine the success of individual sessions and evaluating which sessions/speakers should be included in the next year 
  • Maintaining course-long documentation that includes speaker contacts, curricula, evaluations, resources used throughout the course, etc. 
  • Evaluating programming and providing recommendations for the following year.
• Other duties as assigned.

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